Protecting Personal Business Information

Personal business is an expression used to describe the tasks or activities which are carried out by a firm, person, or individual on their own. Examples include managing finances, performing household chores, or keeping appointments. It could also mean the creation and management of an individual business based on your abilities, interests and experience as a sole proprietor or individual.

Although privacy laws on data vary from the country to the country and from state to state but they all share the same definitions for what is considered to be personal information. The CCPA and Connecticut’s law for example, describe personal data as any information that is linked or linkable to an identifiable person and is not restricted to de-identified data or publicly accessible information. Additionally, the CCPA provides a classification of sensitive personal data that requires a greater degree of protection than other forms of data.

It’s important to understand how much data is stored in your business and where it’s located. This can be done by taking a complete inventory of all documents, files and storage devices. This should include all desktops, file cabinets, mobile devices, laptops flash drives, disks, and digital copiers. Don’t forget to look for places where sensitive data could be stored outside of your office, for example, the homes of employees computer work-from-home devices, their computers at home and other devices.

Sensitive PII should be encrypted in transit and in storage and should be kept only as long as is necessary to fulfill business requirements. This includes biometric data, medical information covered by the Health Insurance Portability and Accountability Act (HIPAA), unique identification numbers such as passports or Social Security numbers and employee personnel records.

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