Document management software allows organizations to collect, organize, store, and retrieve files in any format. Its powerful features support an effortless workflow, cut down on manual data entry tasks and help automate business processes. It also minimizes conflicting data or communication errors, as well as slowdowns that are not productive, while enabling teams collaborate with confidence.
Documents can be tagged in order to help users organize information and locate it quickly, regardless if they’re scanned or sourced electronically. This also helps streamline the process of document creation, using built-in workflows that automate the process of moving it through pre-defined steps to ensure smooth transition.
Document management systems are a great solution for employees who work on projects that are not in the office or in a client meeting or conference call. They offer the ability to store files in a central location that can be accessed and shared from any device. It also eliminates having to search across various devices such as cloud-based platforms, apps, or other platforms. This can be a lengthy process which can result in disappointment and missed opportunities.
Many document management platforms offer an application for mobile devices that allows team members in remote locations to capture information, which is then synced to the central repository once internet connectivity has been restored. A more efficient workflow, a secure interface, and an intuitive user interface can help to reference boost productivity. For example, the file-sharing platform Hightail provides an account for free and low-cost plans that are ideal for businesses with a creative focus that rely on large video or image files. It also has offline mode so that team members can continue to work even without an internet connection and upload changes when they return to the office.